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BRYJO Roofing & Remodeling

In-House Estimator & Production Assistant

Build Accurate Projects. Keep Pre-Construction Moving.

BRYJO Roofing & Remodeling is a quality-driven residential roofing and remodeling company serving the greater Dallas area. For more than 25 years, we have built our reputation on strong communication, high standards, and work done the right way. We are not chasing volume. We are focused on delivering a professional client experience, well-run projects, and results we can stand behind.

We are hiring an In-House Estimator & Production Assistant to support the front end of our projects and help set production up for success. This is an in-office role for someone who can build accurate estimates, stay on top of details, communicate clearly with clients and vendors, and keep multiple projects moving without losing track of the big picture.

This position is ideal for someone who understands residential construction, thinks ahead, and takes pride in being dependable, organized, and resourceful.

What You'll Do

Prepare detailed, accurate project estimates using Xactimate, JobTread, and internal company standards
Build estimates that fully account for scope, labor, materials, overhead, and profit
Develop competitive proposals that align with project scope, timeline, and client expectations
Follow up with clients after estimates are delivered, answer questions, and help move jobs toward close
Maintain complete and organized documentation in the CRM and project management systems
Create concept drawings using SketchUp or similar software to support project proposals
Assist with material selections and prepare supporting documents with the design team
Place material orders, track deliveries, and confirm order accuracy
Oversee permitting across local municipalities and keep approvals moving on schedule
Coordinate with vendors, subcontractors, and internal staff to resolve issues and keep projects on track
Support leadership and project managers with project setup, documentation, and pre-construction handoff
Stay informed on pricing, building products, permitting requirements, and process improvements

What We're Looking For

Experience in estimating for residential construction, remodeling, roofing, or related trades
Proficiency with Xactimate or similar estimating software
Comfort using JobTread, CRM systems, and construction-related technology
Ability to create concept drawings in SketchUp or similar design software
Strong communication skills with clients, vendors, and internal team members
Excellent time management and the ability to handle multiple active projects at once
High attention to detail and strong follow-through
A professional, accountable, and solution-oriented approach to work

Preferred Qualifications

Experience with city permitting processes and local building departments
Knowledge of residential construction workflows from estimating through production
Claims adjusting experience or familiarity with insurance restoration work
Experience working closely with project managers, office staff, and leadership in a collaborative environment

What Success Looks Like

Estimates are thorough, accurate, and aligned with company standards
Communication is prompt, clear, and professional
Project information is documented correctly and kept up to date
Pre-construction tasks are handled with urgency and ownership
Production teams receive complete, organized handoffs that help projects run smoothly

Why BRYJO

$54,000 - $60,000 per Year
Established, respected company with a long-standing reputation for quality
Company Subsidized Health Insurance
Dental, Vision, and Life Insurance paid 100% by the company
Professional team environment with strong communication and shared accountability
High-standard residential projects where details matter
Opportunity to play a key role in both estimating and pre-construction coordination
Long-term position for someone who wants to grow with a well-run company

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In-House Estimator & Production Assistant — BRYJO Roofing & Remodeling

\n\n

Position overview

This position is responsible for producing defensible, auditable cost estimates and supporting production planning activities for BRYJO Roofing & Remodeling. The incumbent translates project specifications, site measurements, subcontractor quotes, and supplier pricing into documented cost plans and scope definitions used for pricing, procurement, and production hand-off.

The role sits between sales, operations, procurement, and field crews: it establishes the cost baseline for bids and awarded work, maintains historical cost records and estimating databases, documents basis of estimate and contingencies, and provides production assistance to ensure timely, economical execution. This document focuses on the objectives, measurable results, and performance indicators used to evaluate the position for internal planning and management purposes.

\n\n

Primary Objectives and Key Results (OKRs)

Objective: Deliver accurate, timely estimates to support competitive pricing and informed bid/no‑bid decisions.\n
- Key Result 1: Maintain a median estimate-to-actual cost variance of ≤ 7% on awarded jobs (measured by total installed cost) within 12 months.
- Key Result 2: Complete and submit 95% of standard residential estimates within 48 business hours of request and 90% of custom/remodel estimates within 5 business days.
\n
Objective: Improve estimating data quality and reuse.\n
- Key Result 1: Update the cost database monthly with price changes for top 30 SKU/materials and record field productivity adjustments after each completed project.
- Key Result 2: Build and document basis-of-estimate (BoE) for 100% of bids greater than $10,000.
\n
Objective: Reduce production disruptions caused by estimating omissions or errors.\n
- Key Result 1: Reduce work change orders attributable to estimating scope omissions by 60% within 12 months.
- Key Result 2: Achieve ≥ 90% completeness on subcontractor scopes passed to procurement/field (as measured by checklist compliance).
\n
Objective: Support margin and profitability targets.\n
- Key Result 1: Produce margin-impact analyses for all proposals above threshold and document assumptions for 100% of priced contingencies.
- Key Result 2: Contribute to achieving the company target gross margin on awarded work by providing defensible cost inputs and recommending cost-control measures.
\n

\n\n

Key Performance Indicators (KPIs)

Estimate accuracy: variance (%) between estimated cost and final installed cost (materials, labor, subcontractor, equipment) per job and rolling average.
Estimate turnaround time: percentage of estimates delivered within defined SLA windows (residential, remodel, commercial).
Bid hit/win rate: percentage of bids converted to awarded work (tracked with contextual notes on pricing competitiveness).
Change orders attributable to estimating errors: count and dollar value per reporting period.
Database currency: percentage of core material and labor rates updated on schedule (monthly/quarterly).
Documentation completeness: percentage of estimates with completed BoE, assumptions, and checklist items required for production hand-off.
Number of estimates completed per period and backlog of outstanding estimate requests.
Subcontractor quote coverage: percentage of line items supported by current subcontractor quotes where applicable.

\n\n

Problems solved for internal and external customers

Internal — Sales: Provides clear, quantified price proposals and documented assumptions that enable sales to present defensible offers and reduce commercial disputes.
Internal — Operations/Production: Supplies an executable cost baseline, scopes of work, and material lists that allow procurement and field teams to plan labor, order materials, and schedule crews with fewer surprises.
Internal — Management/Finance: Produces data and documented assumptions for margin analysis, go/no‑go decisions, forecasting, and continual improvement of cost models.
External — Customers/Owners: Delivers transparent, auditable proposals that explain scope and exclusions, reducing scope-creep and increasing customer trust where applicable.
External — Subcontractors/Suppliers: Generates clear scopes and purchase quantities to obtain accurate quotes and reduce procurement lead time and discrepancies.

\n\n

Key skills, abilities and knowledge required

Technical estimating skills: ability to perform material takeoffs, labor productivity assessments, and equipment cost calculations; proficiency with common estimating methodologies (bottom-up, parametric, historical benchmarking).
Industry knowledge: practical understanding of roofing systems, remodeling processes, materials, installation methods, and common productivity rates relevant to BRYJO’s market.
Software proficiency: competent use of estimating and takeoff software (plan takeoff tools), Microsoft Excel (including formulae, pivot tables), and the company’s CRM/ERP/estimating systems; familiarity with AccuLynx, Xactimate, PlanSwift, RSMeans or analogous tools is advantageous.
Data management: ability to maintain and curate cost databases, version control, and document bases of estimate and assumptions for auditability.
Analytical and numerical aptitude: strong attention to detail, quantitative analysis, and ability to reconcile multiple pricing sources and vendor quotes.
Communication and documentation: clear written and verbal communication skills for producing BoE, scope narratives, subcontractor scopes, and cross-functional hand-offs.
Collaboration and stakeholder management: ability to coordinate with sales, field crews, suppliers, and subcontractors, and incorporate field feedback into continuous improvement of estimates.
Time and workload management: capacity to prioritize multiple estimate requests and production tasks to meet SLA targets under deadline pressure.
Risk assessment: ability to identify and quantify project risks, propose contingencies, and document rationale for allowances.
Continuous improvement mindset: openness to develop estimating standards, checklists, and process improvements that reduce variability and improve predictability.

\n\n

Reporting, experience expectations and initial accountabilities

The position reports to the Director of Operations (or designated Estimating Lead) and interfaces regularly with Sales, Production Supervisors, Procurement, and Field Leads. Expected experience for incumbents: practical estimating or production coordination experience in residential/commercial roofing and remodeling (typical range 2–5+ years), demonstrated proficiency with takeoffs and cost documentation, and proven ability to work cross-functionally. Initial accountabilities (first 30–90 days) include: review and document current estimating processes and database status, complete shadowing of field crews to validate labor rates, deliver a set number of supervised estimates to established SLA, and produce a prioritized plan to address the top data gaps and process improvements required to meet OKRs and KPIs.

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In-House Estimator & Production Assistant

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